Course Overview
Meetings are among the most important tools for communication and decision-making within organizations; however, managing them ineffectively can lead to wasted time and decreased productivity.
This course aims to equip participants with the necessary skills to plan and manage meetings professionally, ensuring their objectives are achieved efficiently, through the use of modern organizational techniques, time management strategies, and the promotion of effective participation.
Target Audiences
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· Department and Division Managers · Supervisors and Team Leaders · Executive Management Staff · Coordination and Meeting Officers · Secretarial and Office Staff · Anyone involved in organizing or managing meetings |
Course Duration
- Total Hours: 25 training hours
- Number of Days: 5 days
- Hours per Day: 5 hours daily
Course Outline
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🗓️ Day 1: Meeting Fundamentals 🔹Module (1): The Concept and Importance of Meetings This Module addresses the role of meetings in supporting decision-making and achieving organizational goals. 🔹Module (2): Types of Meetings This focuses on classifying meetings (consultative, administrative, emergency) and choosing the appropriate type. 🔹Module (3): When Do We Need a Meeting? This explains how to determine the true need for a meeting to avoid wasting time. 🔹Module (4): Common Meeting Mistakes This reviews the most prominent mistakes that affect meeting effectiveness and how to avoid them. 🗓️ Day 2: Meeting Planning 🔹Module (5): Setting Meeting Objectives This focuses on formulating clear and specific objectives for each meeting. 🔹Module (6): Preparing the Agenda This covers how to prepare a structured agenda that identifies topics and priorities. 🔹Module (7): Selecting Participants This explains how to identify the right people to attend the meeting. 🔹Module (8): Time Management Before the Meeting Focuses on advance preparation and allocating appropriate time for each item. 🗓️ Day Three: Effective Meeting Management 🔹Module (9): Meeting Leadership Skills Examines the role of the meeting leader in guiding the discussion and achieving objectives. 🔹Module (10): Managing Discussion and Dialogue Focuses on organizing the dialogue and ensuring the participation of all attendees. 🔹Module (11): Dealing with Difficult Personalities Examines techniques for dealing with interrupters, over-talkers, and uncooperative individuals. 🔹Module (12): Decision Making During the Meeting Explains how to reach clear and effective decisions. 🗓️ Day Four: Documenting and Following Up on Meetings 🔹Module (13): Preparing Meeting Minutes Focuses on writing accurate minutes that document points and decisions. 🔹Module (14): Following Up on Decision Implementation Examines how to follow up on tasks and ensure that what has been agreed upon is implemented. 🔹Module (15): Evaluating Meeting Effectiveness This module explores methods for evaluating and improving meeting quality. 🔹Module (16): Using Digital Tools This module explains how to use applications and platforms to manage meetings efficiently. 🗓️ Day Five: Advanced Meetings and Development 🔹Module (17): Managing Virtual Meetings This module focuses on professional online meeting management skills. 🔹Module (18): Enhancing Participation and Engagement This module covers methods for motivating attendees to actively participate. 🔹Module (19): Reducing Meeting Time and Increasing Productivity This module reviews strategies for making meetings more efficient. 🔹Module (20): Developing a Meeting Management Skills Development Plan This module concludes with the development of a personal plan to enhance meeting management skills. |
Course Outcomes
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By the end of the course, participants will be able to: · Professional meeting planning · Efficient meeting management and achievement of objectives · Time management within meetings · Dealing effectively with diverse personalities during meetings · Effective decision-making · Documenting and tracking meeting outcomes · Utilizing modern tools and technologies in meeting management |